Join our amazing team



Join our amazing team

The Alliance is seeking qualified professionals to join our amazing team. Learn about the senior director of strategic partnerships and administrative coordinator opportunities, and apply now!

Senior Director, Strategic Partnerships

The Senior Director of Strategic Partnerships is responsible for providing the leadership and management of the membership and events departments for the purpose of growing and maintaining membership dues base, advertising and other non-dues revenue activities of the Alliance. This position will maintain existing programs, and initiate the creation of new services, as well as events that attract members and create an ongoing interest in Alliance activities. 

Additionally, this position may support initiatives of the Alliance by identifying opportunities and developing proposals to funders for sponsorships and more.

The Senior Director will join the Senior Leadership Team and participate in the general administration of the organization. As a member of the team, the Senior Director will work collaboratively with peers to effectuate the mission of the organization. Duties as assigned by the President and CEO are a core function of the position.

ESSENTIAL FUNCTIONS
Membership
  • Direct and lead the activities and performance of personnel in membership
  • Develop, monitor and manage the new member, and retention goals for the Alliance
  • Participate in new member recruitment, and retention calls, or visits as required
  • Coach and support sales process. Ensure personnel understand and embrace expectations, and quantitatively measure accomplishments of department staff with respect to performance management criteria inclusive of sales, retention and event objectives.
  • Oversee the production and sales of non-dues revenues including, but not limited to, advertising, affinity programs and other unique partnerships
  • Attend events in capacity as Senior Director, Strategic Partnerships
  • Attend weekly senior management team meetings
  • Responsible for specific, budgeted annual membership sales goal.
  • Responsible for specific, budgeted annual non-dues revenue goal.

Events
  • Direct and lead the activities and performance of personnel in events.
  • Manage production of quality events for our members and business community that enhances existing membership, attracts new member companies and generates revenue for the Alliance.
  • Set budget and revenue goals for each event.
  • Develop annual budget recommendations.
  • Analyze trends in attendance and sponsors to identify opportunities for revenue and event attendance growth.
  • Internal and External Relationships.
  • Work cooperatively in conjunction with Alliance staff and other internal resources.
  • Meet regularly with the President, the Vice Chair of Membership and Events, other Department Vice Presidents and Senior Directors, as well as staff.
  • Provide written dashboard updates and annual summary of activity reports to the President and board.
  • Work cooperatively with related organizations and other members of the community.
  • Seek opportunities to maintain contact with board of directors, volunteers and members of the Alliance.
  • Support the board retreat planning and development.
  • Support the work of the Downtown Clean and Safe District annual appreciation day and other events as needed.

KNOWLEDGE, SKILLS, AND ABILITIES 
  • Demonstrated ability to manage and motivate a team.
  • Demonstrated ability to set and meet financial goals.
  • Demonstrated ability to work under constant pressure and time deadlines.
  • Demonstrated ability to interpret organizational goals in terms of practical action.
  • Possess a range of administrative and management skills and qualities, both professional and personal, which will support the effective operation of the Membership Department.
  • Demonstrated understanding of nonprofit accounting and financial practices, and ability to produce and analyze departmental budgets.
  • Ability to handle multiple tasks simultaneously.
  • Effective written and oral communications in a business environment.
  • Grant writing and grant management skills.

SUPERVISORY RESPONSIBILITIES 
  • Two Membership staff, three Events staff, and a half time administrative assistant will report to this position.
  • Communications, Government Affairs and Operations staff as needed.

MINIMUM QUALIFICATIONS
  • Bachelor's degree in related business field with seven or more years of sales and management experience required, or equivalent successful combination of education and experience.

SUCCESS FACTORS
  • A well-organized, self-starter with the ability to multi-task and handle a wide variety of assignments, while maintaining a courteous and professional manner

WORKING CONDITIONS
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
  • Work is normally performed in a typical interior/office work environment. 
  • No or very limited exposure to physical risk. 
  • The employee may be required to push, pull, lift, and/or carry up to 20 pounds. Occasionally that requirement may be higher. 
  • The noise level in the work environment is usually quiet to moderate and, at all times, is within safe OSHA decibel constraints.
 


Coordinator, Administration

Provides administrative support for the Downtown Services department, Membership Services program support and front desk support.

ESSENTIAL FUNCTIONS

Administrative Support: Downtown Services department and Member Services

  • Provide administrative support to Member Services and Downtown Services department staff.

  • Set up and assist with committee and board meetings, including:

    • Send meeting notice, agenda, minutes and other documents as needed. 

    • Collect RSVP’s and call through committee list to boost attendance if needed.

    • Print meeting materials and compile packets for attendees. 

    • Room preparation: AV set-up, coffee and water, and ordering of catering. 

    • Produce table tents when needed.

    • Take meeting minutes when needed.

  • Maintain committee member lists and update in EMMA.

  • Other duties and projects as assigned.

Program Support: Member Services

  • Assists with collateral, report and document preparation as assigned.

  • Oversees routine member correspondence via email and phone. 

  • Manages event calendars for membership team. 

  • Provides reporting and member updates to supervisor as requested.

  • Tracks member referrals and lead distribution.

  • Updates and maintains accurate database information.

  • Assists in new member recruitment, including prospect research and answering new member inquiries.

  • Assists with current member engagement; corresponds with members to ensure satisfaction.

  • Support Director Member Services with trade agreements.

Front Desk Support / Office Management 

  • Handle incoming phone calls, including informational inquiries.

  • Respond to written and email informational inquiries or forward to appropriate staff.

  • Receive and direct visitors to appropriate department.

  • Process incoming and outgoing mail.

  • Process certificate of origin requests in person and online.

  • Processes incoming checks and cash through accounting procedures.

  • Maintain appropriate inventory levels and process orders for office supplies.

  • Maintain office appearance and organization including kitchen and workroom maintenance.

  • Maintain conference room scheduling.

  • Provide administrative support to all staff and programing as needed and other duties as assigned by President & CEO.

Knowledge, Skills and Abilities

  • Excellent verbal and written communications skills. 

  • Excellent computer skills and demonstrated experience with Microsoft Office Suite. 

  • Proficiency with ChamberMaster or other database program.

  • Cultural competency and ability to work with various community and industry representatives.

  • Provides excellent customer service to both internal and external customers.

Minimum Qualifications

  • 2-4 years of relevant work experience; college degree preferred but relevant work experience acceptable.

  • Knowledge of office management systems and procedures.

Success Factors

A well-organized self-starter with the ability to multi-task and handle a wide variety of tasks, including project management tasks in a timely manner, while maintaining a courteous and professional manner. 

Working Conditions

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Work is normally performed in a typical interior/office work environment. 

  • No or very limited exposure to physical risk. 

  • The employee may be required to push, pull, lift, and/or carry up to 20 pounds. Occasionally that requirement may be higher. 

  • The noise level in the work environment is usually quiet and, at all times, is within safe OSHA decibel constraints. 

To apply, please submit a cover letter and resume to careers@portlandalliance.com

The Portland Business Alliance promotes and fosters an environment in the Portland region that attracts, supports and retains private-sector jobs, spurs economic vitality and enables quality educational opportunities for the region’s residents. The Alliance is the leading voice of business for the Portland-metro region. The Alliance is a membership-based organization and as such, all staff support the work of the membership department by enrolling and retaining businesses.