Join our amazing team



Join our amazing team

The Alliance is seeking qualified professionals to join our amazing team. Learn about the two administrative assistant opportunities and apply now!

Administrative Assistant for Downtown Services and Member Services

Provides administrative support for the Downtown Services department, Membership Services program support and front desk support.

ESSENTIAL FUNCTIONS

Administrative Support: Downtown Services department and Member Services
  • Provide administrative support to Member Services and Downtown Services department staff.
  • Set up and assist with committee and board meetings, including:
    • Send meeting notice, agenda, minutes and other documents as needed. 
    • Collect RSVP’s and call through committee list to boost attendance if needed.
    • Print meeting materials and compile packets for attendees. 
    • Room preparation: AV set-up, coffee and water, and ordering of catering. 
    • Produce table tents when needed
    • Take meeting minutes when needed.
  • Maintain committee member lists and update in EMMA.
  • Other duties and projects as assigned.
Program Support: Member Services
  • Assists with collateral, report and document preparation as assigned.
  • Oversees routine member correspondence via email and phone. 
  • Manages event calendars for membership team. 
  • Provides reporting and member updates to supervisor as requested.
  • Tracks member referrals and lead distribution.
  • Updates and maintains accurate database information.
  • Assists in new member recruitment, including prospect research and answering new member inquiries.
  • Assists with current member engagement; corresponds with members to ensure satisfaction.
  • Support Director, Member Services with trade agreements.
Front Desk Support / Office Management 
  • Handle incoming phone calls, including informational inquiries.
  • Respond to written and email informational inquiries or forward to appropriate staff.
  • Receive and direct visitors to appropriate department.
  • Process incoming and outgoing mail.
  • Processes incoming checks and cash through accounting procedures.
  • Maintain appropriate inventory levels and process orders for office supplies.
  • Maintain office appearance and organization including kitchen and workroom maintenance.
  • Maintain conference room scheduling.
  • Provide administrative support to all staff and programming as needed and other duties as assigned by President & CEO.

LEARN MORE AND APPLY

 

Administrative Assistant for Partners in Diversity (PiD) and the Portland Business Alliance

The administrative assistant position coordinates and staffs department and committee meetings; helps plan and implement programs, events and services. The administrative assistant will work closely with the PiD Executive Director to provide high quality customer service to 200+ member organizations and community partners. Along with providing front desk and primary office support for the Portland Business Alliance.

ESSENTIAL FUNCTIONS

Partners in Diversity Administrative Assistant
  • Provides administrative support to Executive Director and Program Director.
  • Provides administrative support as needed for full calendar of Partners In Diversity (PID) events.  Attendance at all events and programs is required.
  • Handles annual membership renewal billing process.
  • Maintains Jobs Board, Event and other pages as need on PiD website.
  • Serves as liaison to the Leadership Council for logistical information; coordinate council meetings and take minutes.
  • Manages Executive Director calendar and meeting support.
  • Handles PiD members general questions and issues.
  • Other duties as assigned.
Front Desk Support / Office Management
Working closely with the Administrative Assistant for Government Relations and Downtown Services, provide primary office support during working hours of the Alliance. Position has primary responsibility for:
  • Handle incoming phone calls, including informational inquiries.
  • Respond to written and email informational inquiries or forward to appropriate employee.
  • Receive and direct visitors to appropriate department.
  • Process incoming and outgoing mail.
  • Processes incoming checks and cash through accounting procedures.
  • Maintain appropriate inventory levels and process orders for office supplies.
  • Maintain office appearance and organization including kitchen maintenance.
  • Process Certificates of Origin requests via essCert program.
  • Additional duties as assigned.

LEARN MORE AND APPLY


The Portland Business Alliance promotes and fosters an environment in the Portland region that attracts, supports and retains private-sector jobs, spurs economic vitality and enables quality educational opportunities for the region’s residents. The Alliance is the leading voice of business for the Portland-metro region. The Alliance is a membership-based organization and as such, all staff support the work of the membership department by enrolling and retaining businesses.